Effective Date: January 30th 2017
In this Privacy & Cookies Policy the terms “you,” “your,” and “yours” refer to the customer using www.tropo.com (the “Website”) or our Services (as defined in the Terms of Service) all owned and operated by Tropo LLC, a wholly owned subsidiary of Cisco Systems Inc and specifically exclude users of third-party applications developed using Tropo LLC services. The terms “Company,” , “Tropo”, “we,” “us,” and “our” refer to Tropo LLC (Tropo). This Privacy and Cookies Policy is governed by our Terms of Service.
Your privacy is important to us. The aim of this Privacy & Cookies Policy is to tell you how we will use and disclose personal information collected from and about you when you use our Website and Services, as well as your ability to control certain uses of it. Please read it carefully before you proceed.
By using this Website and by accepting our Privacy & Cookies Policy when signing up to our Services, you have consented to the data practices below.
This Privacy & Cookies Policy does not apply to users of third-party applications developed using Tropo services. The collection, use, storage and disclosure of information collected from users of each third-party application is governed by the policies of the third party that created it. Tropo is not responsible for the practices of third parties, including third-party developers. With respect to user information and otherwise, Tropo will not be liable to you for any harm that arises out of or in any way relates to the acts or failures to act of any third party.
Personal Information Collection and Use
We will collect the types of personal information referred to below from and about you when you use our Website and Services.
Providing your personal information is generally optional and you are free to omit part or all of such information. However, under certain circumstances (we will provide you information about these circumstances when they arise, e.g. marking such information in the registration forms), your personal information is essential to obtain our Services (and a failure to do so may mean you cannot use our Services).
You do not have to give us any personal information to use most of our Website but we will process any personal data you give us when you contact us via the Website for general enquiries or support.
We (and other third parties acting on our behalf) also collect certain information automatically about you such as the website that you came from or are going to, which pages of our Website you visit, IP addresses, the type of browser or device you use and the times you access our website. We use this information so that we can administer and improve our Website, analyse trends, track users' movements, gather broad demographic information for aggregate use and detect suspicious or fraudulent transactions.
Registered users of our Services
If you wish to use our Services (including the Tropo API), you will need to sign up for an account with us and we will collect your name, email address, user name, password and billing information and we will keep records of your communications and transactions with us and your billing history ("Account Data"). Please note that all payment card details are encrypted and tokenized by a third party on our behalf and we use a trusted third party provider to process payments on our behalf. We do not retain your full payment card details ourselves..
Once you start to use our Services, we will also collect operational data such API requests and phone numbers that you call and send messages to (and the phone numbers you receive calls and messages from) as well as date, time, duration and cost of your communications as well as other traffic routing and usage information ("Traffic Data").
In addition, if you use our Services to send text messages or to record messages, we will also receive User Information as defined in the Terms of Services.
Note that many of our customers use our Services to build communications features and capabilities into their own Applications as defined in the Terms of Service. As such we do not interact directly with the ultimate end users (as they will interact with the Applications). Please note that we are not responsible for the collection of data by these Applications except to the extent that we receive any personal data via these Applications in connection with our Services. With respect to user information and otherwise, Tropo will not be liable to you for any harm that arises out of or in any way relates to the acts or failures to act of any third party.
Your Traffic Data will be used by us to deal with customer enquiries, for billing purposes, to prevent or detect fraud, and to appropriately manage and route customer traffic or as otherwise permitted by applicable law
Other personal information will be used by us for the following purposes:
- to administer our Website and verify and operate your account;
- to allow you to access and use our Services and associated support;
- to communicate with you and resolve any problems associated with our Website or our Services;
- for billing;
- to monitor and analyze the use of any account to prevent, investigate and/or report fraud, terrorism, misrepresentation, security incidents or crime and to maintain the security, integrity and quality of our Services which may include interception, monitoring or records in accordance with applicable law;
- to carry out research and analysis and monitor customer use of the Website and Services to identify general consumer trends and to understand better our customers' behaviours and partner with other businesses to create new services and to improve and develop our products and services for you
- to personalise your Website experience and the products and services we offer you (only with your permission where required by local law); and
- to meet legal, regulatory and compliance requirements.
In addition, with your permission, we will use your email address to send you information about Tropo's products, services and events you might be interested in. You can choose to not receive marketing emails from us by contacting us using the contact details below or by following the unsubscribe option included in each email.
Personal Information Sharing
Tropo respects your privacy. We will share your personal information with third parties only in the ways that are described in this Privacy & Cookies Policy. Any business-related or personal information you provide to us — including your name and similar identifying information, such as your address, telephone number, and e-mail address — will not be released, sold, or rented to any entities or individuals outside of Tropo, except as necessary to provide services or products you specifically request.
We may provide your personal information to companies that provide services to help us with our business activities such as payment processing. These companies are authorized to use your personal information only as necessary to provide these services to us, and will be required to adhere to the privacy protections provided in this Privacy & Cookies Policy.
We may also disclose your personal information:
- as required by law, such as to comply with a subpoena, or similar legal process
- when we believe in good faith that disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or in response to an official government request,
- if Tropo is involved in a merger, acquisition, or sale of all or a portion of its assets, you will be notified via email and/or a prominent notice on our website of any change in ownership or uses of your personal information, as well as any choices you may have regarding your personal information,
- to any other third party with your prior consent to do so.
The Security of Your Personal Information
We will take appropriate technical and organizational measures to protect personal information in our possession from loss, misuse, and unauthorized access, disclosure, alteration, and destruction. We follow generally accepted industry standards, like secure socket layers (SSL) to protect the personal information submitted to us such as credit card number, both during transmission and once we receive it, as well as logical and physical access controls for user access to personal information. No method of transmission over the Internet or method of electronic storage is, however, 100% secure. Therefore, while we strive to use commercially acceptable means to protect your personal information, we cannot guarantee its absolute security.
Access to Personal Information
Tropo will provide reasonable assistance to its subscribers to provide access to personal information that it holds on their behalf. Tropo permits its subscribers (once logged into their account) the ability to correct, amend, or delete any personal information which is inaccurate or incomplete via their profile page. We will respond to any requests to email@example.com for personal information or changes thereof within 30 days.
If you choose to close your Tropo account or your account is not used for a prolonged period, we will retain your account information as a historical business audit record only. We archive all closed accounts, and delete the users’ ability to log into them or to recover and/or change password. We also no longer send automated correspondence about your closed account via email. From date of closure of your account, we will only use your account information as necessary to comply with our legal obligations, resolve disputes, protect against fraud, and enforce our agreements.
The Security of Your Personal Information
We will take appropriate technical and organizational measures to protect personal information in our possession from loss, misuse, and unauthorized access, disclosure, alteration, and destruction. We follow generally accepted industry standards, like secure socket layers (SSL) to protect the personal information submitted to us such as credit card number, both during transmission and once we receive it, as well as logical and physical access controls for user access to personal information. No method of transmission over the Internet or method of electronic storage is, however, 100% secure. Therefore, we cannot guarantee the absolute security of your personal information.
Tropo does not process personal information in a way that is incompatible with the purposes for which it was collected or with the instructions provided by the subscriber. Tropo takes reasonable steps to ensure that personal information is reliable for its intended use, accurate, complete, and current.
Except as otherwise provided in this policy, Tropo may retain personal information associated with your account for as long as is necessary to fulfill a business or legal purpose for which it was obtained and in accordance with applicable law.
Cookies / Tracking Technologies
In order to place cookies on your device, we require your consent. If you don’t want to receive cookies, You may adjust your browser or operating system settings to limit this tracking or to decline cookies, but by doing so, you may not be able to use certain features on the Websites or take full advantage of all of our offerings and services. Check the “Help” menu of your browser or operating system to learn how to adjust your tracking settings or cookie preferences.
Tropo may directly or allow companies that we work with to use technologies such as beacons, tags and scripts in analyzing trends, administering the site, tracking users’ movements around the site and to gather demographic information about our user base as a whole. We may receive reports from our partners based on the use of these technologies on an individual as well as aggregated basis.
Forums and Comments
If you use the forum or post comments on this website, you should be aware that any personal information you submit there can be read, collected, or used by other users of these forums, and could be used to send you unsolicited messages. Tropo is not responsible for any personal information you choose to submit. You can request the removal of your personal information from our community forum, by contacting us at firstname.lastname@example.org. In some cases, we may not be able to remove your personal information, in which case we will let you know if we are unable to do so and why.
Links to Other Sites
This website may contain links to other sites that are not owned or controlled by us. Please be aware that Tropo is not responsible for the privacy policies of such other sites. We encourage you to be aware when you leave our site and to read the privacy statements of each and every website that collects personal information.
Single Sign On
Social Media Widgets
Our web site includes social media features, such as the Facebook Like button and widgets, the ShareThis button or interactive mini-programs that run on our site. These features may collect your IP address, which page you are visiting on our site, and may set a cookie to enable the feature to function properly. Social media features and widgets are either hosted by a third party or hosted directly on our website. Your interactions with these features are governed by the Privacy & Cookies Policy of the company providing it.
Tropo’s website and its online services are not designed for use by children under the age of 13, and we do not knowingly collect personal information from children under the age of 13 online. If we learn that we have collected personal information on a child under the age of 13 online, we will delete that data from our systems.
Privacy Rights for California Residents
Residents of the State of California, under California Civil Code § 1798.83, have the right to request from companies conducting business in California a list of all third parties to which the company has disclosed personal information during the preceding year for direct marketing purposes. Alternatively, the law provides that if the company has a Privacy & Cookies Policy that gives either an opt-out or opt-in choice for use of your personal information by third parties (such as advertisers) for marketing purposes, the company may instead provide you with information on how to exercise your disclosure choice options.
Tropo qualifies for the alternative option. We have a comprehensive privacy statement, and provide you with details on how you may either opt-out or opt-in to the use of your personal information by third parties for direct marketing purposes. Therefore, we are not required to maintain or disclose a list of the third parties that received your personal information for marketing purposes during the preceding year.
If you are a California resident and request information about how to exercise your third party disclosure choices, please email us your request.
Changes to this Privacy & Cookies Policy
By using Tropo you agree to this Privacy & Cookies Policy and it supersedes any earlier version. Our Terms of Service take precedence over any conflicting Privacy & Cookies Policy provision. We may change this Privacy & Cookies Policy by posting a new version of this Privacy & Cookies Policy on this website which it is your responsibility to review. If we make any material changes we will notify you by email or by means of a notice on this site prior to the change becoming effective. We encourage you to periodically review this Privacy & Cookies Policy to stay informed about how we are protecting the personal information we collect. Your continued use of this Website and our Services constitutes your agreement to this Privacy & Cookies Policy and any updates.
If you have Questions
Tropo is the data controller of your personal information. Any questions or concerns regarding the use or disclosure of personal information should be directed to Tropo through the contact information listed below:
170 West Tasman Drive
San Jose, CA 95134
Phone: +1 408-526-4000